Let's imagine that you are an HOA Board Member, and recently, your community had to repair the common area roof. A local contractor was hired to handle the repairs. Rather than processing the expense through the HOA Messenger HOA Accounting Software, you paid them directly using a check from the HOA's bank account. Now that the payment has cleared the bank, it shows up as an uncoded transaction in the transaction section. To keep your accounts accurate and up-to-date, you'll need to code this expense correctly to the proper GL Code. Here's how to do it:
Navigate to the Transaction Section: Log into the HOA Messenger and go to the Transaction Section. Look for transactions with a red "Not Coded" label, indicating that they haven't been coded yet.
Select the Transaction: Click on the Blue "Edit" Button next to the transaction you want to code.
Confirm the Transaction Type: A pop-up will appear asking if the expense you're coding was processed using the Accounting Software's Expense Section or processed outside of the software. In this case, since you paid the contractor directly, click "No".
Select the GL Code: Now, you'll have an opportunity to select the General Ledger (GL) code you wish to code the expense to. In this example, the expense was for the common area roof repair, so you will need to select the appropriate GL code. I noticed a minor inconsistency in your instruction, where you mentioned selecting the "Interest Income" code. Given the context, this might have been a mistake. Please confirm the appropriate GL code for such repairs (for instance, "Maintenance and Repairs" or "Roof Repair"). Once the right GL code is selected, click "Confirm".
Confirm the Transaction's Description: Review the transaction description. If it accurately represents the nature of the expense, click "Confirm".
Complete the Coding Process: You're all done! Back on the main transaction screen, the roof repair expense transaction will now display a green "Coded" label, indicating that it has been correctly coded and is ready to be reconciled at the end of the accounting period.